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 Minutes of the meeting held on 22nd May 2008

 

 

1       Election of Chairman

                       

                        Cllr. Watson proposed and Cllr. Stacey seconded that Cllr. Schofield be elected as Chairman. There were no other nominations and this proposal was accepted unanimously.

                       

2       Election of Vice-Chairman

                       

                        Cllr. Garnett proposed and Cllr. Ellis seconded that Cllr. Durlacher be elected as Vice-Chairman. There were no other nominations and this proposal was accepted unanimously.

 

3          Attendance and Apologies for Absence

 

Cllr. E. Schofield         Chairman

Cllr. W. Durlacher       after item 11.2

Cllr. C. Garnett            Borough Councillor

Cllr. A. Stacey

Cllr. A. Ellis

Cllr. R. Watson

 

There were no apologies for absence and no residents present.

 

Also present was Mr D. Winter, Clerk to the Council

 

4       Process of Co-option

 

               Notices of a vacancy are to be posted on the notice boards and in the village news sections of the local papers. Councillors were asked to urge people to put their names forward if they are interested, saying why they are interested, what they would like to see happening in the village and any skills they are able to bring to the Council. Applicants must be Commonwealth citizen or Euro nationals, over 21, and an elector. They should have resided for the previous 12 months either in the Parish or within 3 miles of it, or had their principal place of work there.                                                                                   Action – David Winter

 

5          Declarations of Interest

 

There were no declarations of interest.

 

6          Minutes of the Meeting held on 29th April 2008

 

Cllr. Ellis proposed and Cllr. Watson seconded the proposal that the minutes be agreed as accurate. This was accepted unanimously and Cllr. Schofield signed the minutes.

 

7          Matters Arising from the Meeting of 29th April 2008

 

Any items where action is carried forward are shown in the minutes.

 

Ref

Item

Action By

Status

9.4 from 25/03/08

The Emergency Plan will be updated after the next election.

David Winter

Carried forward until new responsibilities agreed with Councillors following any changes from 1ST May

5

An extra key to the pavilion is needed for Cllr. Stacey. Mr Bob Schofield was arranging for this.

Cllr. Schofield

 This has been provided.

6.5

Mr. D Stevens - He has informed Langham Council that he has written to Colne Housing wishing to be rehoused in Langham. The Clerk was asked to write to Colne Housing to support his application once a vacancy arises.

David Winter

Spoke to Colne Housing on 7/5/8. They do not keep a waiting list. Mr. Stevens contacted on 12/5/8 to inform him that when there is a vacancy he will be considered with any other applicants.

6.11

Colchester BC – A leaflet on services for older people. The Clerk was asked to pass this to Charles

Hewitt to take to the Good Companions Club.

 

David Winter

Done 1/5/8.

6.16

Essex CC - Letter regarding - Localism Agenda – Proposed Highway Rangers. A copy is to be e-mailed to Cllr. Watson and Cllr. Garnett.

David Winter

Done 7/5/8.

6.19

Essex CC - Letter regarding introduction of

 1 APP Application forms for planning. A copy is to be e-mailed to Cllr. Garnett and the new planning officer when appointed.

David Winter

7/5/8 sent to Cllrs Garnett, (and as members of the planning committee) Ellis and Stacey.

6.21

Colchester BC - Letter regarding applications for HGV operators licences. A copy is to be e-mailed to the new planning officer when appointed.

David Winter

7/5/8, as members of the planning committee, sent to Cllrs Ellis and Stacey.

6.24

Rayners Court Grass Cutting – This is to be discussed between Cllr. Garnett and the Clerk.

David Winter

7/5/8 discussion took place and Cllr Garnett agreed to contact Highways about this, possibly to arrange a site visit.

6.25

2008 Colchester Youth Awards – details are

to be passed to the Scouts.

 

David Winter

6/5/8 details left with Roger Hobday.


 

 

7

An asset register has been discovered but will have to be updated

David Winter

Outstanding. Cllr Schofield is to accompany the Clerk around the village to check this.

7

The Clerk’s contract has to be approved by Cllrs. Durlacher and Watson.       

David Winter

Contract e-mailed to the Councillors.

 

8       Residents Questions.

 

There were no questions.

 

9       Village Handyman.

 

It was agreed unanimously that Mr. Ernest Schofield had done an excellent job around the village. Cllr. Garnett proposed and Cllr. Watson seconded the proposal that once Mr. Schofield was fully recovered, he is to be asked if he would carry on with the work.                                                                              Action – David Winter

 

10        The Election of Chairmen for Committees and the Allocation of Councillor Responsibilities.

 

10.1 Planning:  

 

Chairman      Cllr. Ellis

Others           Cllr. Stacey

 

The Chairman may appoint up to two non-Council members. Mrs Hardy was suggested as a possible candidate.

 

The Clerk was asked to write to Mr. S. Gallup to thank him for all his work on the planning committee over many years.                  Action – David Winter

 

10.2 Roads and transport

 

Chairman      Cllr. Watson

Others           Cllr. Garnett

 

The Chairman may appoint up to two non-Council members. Mr. Brawn was suggested as a possible candidate.

 

 

10.3 Recreation Ground

 

Chairman      Cllr. Durlacher

Others           Cllr. Ellis

 

The Chairman may appoint up to two non-Council members, probably Mr. Bob Schofield and Mr. Charles Hewitt.

 

10.4 General purposes

 

Chairman      Cllr. Watson

Others           Cllr. Stacey

 

Cllr. Stacey has work commitments until October, but once these were reduced, he and Cllr. Watson might reverse responsibilities.

 

 

10.5 Housing: Chairman

 

Chairman      Cllr. Garnett

Others           Cllr. Schofield

 

The Chairman was keen to oversee the completion of Colchester Borough Council’s Decent Homes project.

 

10.6 Community Council    

 

Cllr Schofield will be the Parish Council representative on this.

 

10.7 Footpaths                   

 

Chairman      Cllr. Stacey

Others           Cllr. Durlacher

 

10.8 Finance

 

Chairman      Cllr. Durlacher

Others           Cllr. Ellis and Cllr. Watson

 

The Chairman and Councillors signed their Declarations of Acceptance of Office.

 

11     Reports to the Council.

 

11.1    Planning                      

 

Mr. S. Gallup provided the planning report for May 2008

 

There were no new applications.

 

Approved:

 

080319           Orchard House, implement shed

080412           Barnfield, Park Lane. There was an amended plan, which we did not see, but I think that the approved area of 'garden' is in line with the garden of Mantons and not the original larger area.

080543           Land adjacent to Alefounders Barn. Full details of the plans must be approved before any development takes place.

080463           The White House, Dedham Road

080484           Barns at Park Lane Farm

080489           Gun Hill Trading Estate

 

Withdrawn:

 

080425 and 080426            East Lodge, Gun Hill

 

The planning committee was asked to keep an eye on developments at Alefounders Barn.

 

11.2                Roads and Transport

 

Cllr. Watson has been appointed as a Parish Council member to the Highways panel. The five members to represent all the rural Parish Councils were from West Bergholt, East Donyland, Stanway, Myland and Langham. Cllr. Garnett was of the opinion that this composition of Council members, including two “urban” Parish Councils as part of the rural representation, was not as the original representation. This matter will be on the agenda to review in November.                                                                           Action – David Winter 

.

11.3                Recreation Ground

 

Cllr. Durlacher provided a report from the Recreation Ground Committee Meeting of 17th April 2008.

 

(a)    Recreation Ground Entrance Gate

 

Mr. Schofield’s rough design was presented to the Parish Council. Two quotations have been received each about £3,000 depending on the materials used. However, there was concern that the cost of the groundwork involved had not been costed accurately. The requirements of this work are to be investigated and Mr. Whitnell approached for a quotation.                                                        Action – Cllr. Durlacher

                                                                                                                 David Winter 

Following this, if the decision was to proceed grants would be sought. It will be important to remember to keep the plaque and to take photographs of before and after.

 

(b)       Leasing the Pitch under the FA Scheme

 

Provided there was a minimum 10 year lease to a football club, this scheme could attract a grant of up to £10,000 for improvements.  The general feeling was that it would be inappropriate to pass control of part of the Parish’s recreation ground to a third party.

 

(c)       Pavilion Improvements

 

There had been a general feeling that improved amenities, such as separate changing and shower facilities for youngsters and access to toilets would be welcome at the recreation ground and that this might be provided by improving the pavilion.

 

Cllr. Garnett, supported by Cllrs Watson and Stacey, made the following points.

 

  • Reasonable access to toilet facilities when teams are playing or practising, including access to Community Centre should not be beyond organising. For example, the Tennis Club pays an annual amount for having a key.

  • All drainage, sewerage, water and electrical facilities were already at the Community Centre and this would seem to point to any developments being done in that location.

  • Community Centre resources should be used rather than piecemeal development. He advised strongly that we should not go down the “Boxted” route where there are several different buildings on their recreation ground each under different control.

  • He said that back of envelope calculations were not a sound way forward. Proper costed plans are needed.

 

The Tennis Club were making tentative plans designed to improve the attractiveness of their club. These will need to be inspected when available.

 

11.4    General Purposes       

 

The Parish Plan was discussed and the possibility of using the same people as involved in the Village Design Statement (VDS) plus any remaining funds was discussed. The constitution of the VDS committee is to be investigated.

Action - Cllr. Watson

11.5                Housing

 

No report.

 

11.6                Community Council    

 

The Chairman asked for all the Councillors to let her know what should be raised at the next Community Council meeting. This should include any questions that should be raised that relate to the Tennis Club proposals.     

Action – All Councillors

11.7    Ward Councillor          

 

(a)    Colchester Borough Council (CBC)

 

With the new Council controlled by Labour, Liberal Democrat and Independent members, the emphasis is likely to be more on urban rather than rural schemes. This may affect the Town and Parish Clerks’ fund in future years.

 

(b)       Decent Homes

 

CBC is committed to completing this programme by 2010.

 

(c)       Licensing Committee

 

Cllr. Garnett suggested that Simon Harvey be contacted to see if the Community Council might be able to obtain better licensing terms.

Action - Cllr. Schofield

(d)       Waste

 

CBC aim not to have local incineration schemes either in or next to the Borough.

 

11.8                Footpaths                    

 

Cllr Stacey reported that a gate has been installed by Mr. Rix on footpath 44.

 

12        Invitation to Geoff Harris of Essex County Council Highways                                                                                                                      

Cllr Garnett proposed that Geoff Harris or a Senior Officer be invited to a Parish Council meeting. The feeling was that this should be at our September meeting when facts might be available and budgets settled. The topics could include

·         The results of the highway traffic flows.  There is one on Park Lane now. What remedial actions we could expect & at what level of vehicle movements we might see some response. 

·         What are the estimated effects of the stadium traffic on our village roads?  Could all frontages be leafleted prior to the stadium opening with their statutory rights vis a vis car parking across drive ways and other disturbing acts?

·         What; when; where are major improvements to the Langham road hierarchy to be made?

·         What impact have the Highway Rangers had?

·         What is the target date for the footpath in School Road?

·         The lack of safety in Park Lane (especially outside Floraldene & Langham Oak Cottage) and elsewhere in the village for cyclists.

 

Interested residents, including Mr. Brawn, Mr. Elmer and Mr. Sutherland would be invited.

 

This invitation is to be e-mailed to Mr. Harris.                 Action – David Winter 

 

The poor signposting to Dedham from the northbound A12 was mentioned, and Mr. Alan Bligh was thought to be the correct contact.              Action – Cllr. Watson

 

13     Correspondence received.

 

1          Planning Application for Development of Work Units on Park Lane – passed to Cllr. Ellis for attention.

2          Essex Wildlife Trust – Spring/Summer newsletter passed to Cllr. Garnett.

3          NE Essex NHS PCT - Request for views on passed to Cllr. Ellis.

  • A new GP-led health centre at the Colchester Primary Care Centre on Turner Road incorporating the existing Colchester NHS Walk-In Centre

  • Relocating out-of-hours service, currently based at the Colchester NHS Walk-In Centre to the Colchester Primary Care Centre on Turner Road

This was passed to Cllr. Garnett to respond if required.

4          Public Transport Information - A record of changes to bus timetables throughout Essex. No changes in this area.

5          Invitation to Apply for Parish Grant Scheme 2008/2009

6          Colchester Borough Council – Forward Plan of Key Decisions - 1 June to 30 September 2008 - An outline of the key decisions CBC intends to take in this period. Passed to Cllr. Ellis.

7          Clerk & Councils Direct Newsletter passed to Cllr. Durlacher.

8          Making the Links - Essex CC newsletter passed to Cllr. Garnett.

9          River Stour Trust - Notice of AGM and canvassing for election of trustees passed to Cllr. Watson.

10        Bernard Jenkin MP - Thanks for the invitation to the monument unveiling and re-dedication.

11        Planning Application - 4 Hillcrest Cottages, Greyhound Hill passed to Cllr. Ellis.

12        Countryside Gates and Fencing - A quotation for Langham Recreation Ground gate has been received. There has been a query as to whether or not they have made a site survey because of the difficulties likely to be encountered on installing the gate supports. See Recreation Committee report above.

13        Letter from Mrs Elmer - A complaint about the hedges overhanging the footway in Birchwood Road and the pedestrian gate at the A12 end of Perry Lane has been received. Paul Maplestone has been contacted and has said the Rangers would be asked to do this. The Clerk will reply to Mrs. Elmer.      Action – David Winter 

 

Essex County Council Highways are to be informed of similar hedging problems and raised manhole covers on Park Lane.                              Action – David Winter 

14        Essex CC - An e-mail has been received to ask for comments on the letter presented at the last Parish Council meeting. This is to be forwarded to Cllr. Watson.

                                                                                                Action – David Winter 

They would like an official contact here, and a list of any small activities we would like the Rangers to do.                                                                       Action – Cllr. Watson

15        Tennis Club – Outline details of their proposals for a third court and club house were presented. When more details are known, these will be discussed.

 

14     Administrative Matters

 

April and May have been busy months with the major events including

 

  1. The run up to, opening and post event action concerning the USAAF Monument

  2. The Annual Parish Meeting on 29/04/2008

  3. Entry to the Best Kept Village competition

  4. The Recreation Subcommittee meeting of 17/04/2008

  5. East Essex Forum on 08/04/2008 at Walton-on-the-Naze, where the emphasis was on policing in this area

  6. Town and Parish Clerks’ Meeting in Colchester on 17/04/2008

  7. A visit to see Stanway and Marks Tey village halls.

 

These all took a considerable amount of time. On 27th May, Cllr. Schofield and the Clerk will be checking the village’s assets.

 

The Clerk was asked to write to John Faulkner to thank him for all his work he has done for the village, volunteering to help set up the post office. Thanks also to Elaine Busbridge.                                                                    Action – David Winter 

 

The Clerk’s contract has to be approved by Cllrs. Durlacher and Watson.

Action – Cllrs. Durlacher and Watson

 

15        Receipts and Payments

 

A list of receipts (£10,702) and payments (£12,900) was circulated as part of the financial report. A number of payments will be ring fenced from the previous financial year, including

 

  1. Those relating to the opening of the USAAF Monument - £5,293

  2. Staff costs for January to March – £1,593

  3. The Wick Road seat - £1,292

  4. Village design statement - £450

 

VAT of £10,792 was received on 31st March 2008, covering three years’ payments.

50% of the precept and grant support, £10,313, was received on 10th April.

A key activity for June is to finalise last year’s accounts and prepare the annual return for audit.                                                                                              Action – David Winter 

Grants of about £4,000 towards the cost of the War Memorial and USAAF Monument are to be claimed.                                                                                Action – David Winter 

VAT is to be reclaimed quarterly.                                      Action – David Winter 

 

16     Next Meetings

 

The next meetings will usually be on the last Tuesday of each month at Langham Community Centre at 7.30pm. The specific dates are 24th June, 29th July, 30th September, 28th October, 25th November, 27th January, 24th February, 31st March, and the Annual Parish Meeting on Thursday 30th April 2009.

Ian Hollands and Jean Brandreth are to be informed. Action – David Winter 

 

17        Any other urgent business

 

17.1      Gypsies in Boxted

 

Several caravans are at the site of the old Wig and Fidget. Cllr. Garnett told the Council that CBC had been informed.

 

17.2      Letters of Condolence

 

The Clerk is to write to Mr. Hawksbee and Mrs. Salt, with Cllr. Schofield to sign them.

                                                                                                Action – David Winter 

 

 

There being no other urgent business, the meeting closed at 10.10 pm.

 

 

 

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